Whether you’re working on an M&A, raising money from investors, or creating a cure for diseases–large-scale business processes and transactions involve large amounts of sensitive data that need to be shared securely. Virtual data rooms can be a great way to share sensitive information. Think of them as a secret clubhouse for your confidential files and documents.

With the best VDR solution in place, it’s simpler to collaborate and communicate with a variety of investors, partners, and potential buyers. The key to a successful collaboration is ensuring that your documents can be quickly accessed and reviewed. A well organized clear, numbered, and structured folder structure is crucial as are the features of search and versioning that allow reviewers to quickly discover what they need to move the process forward.

You’ll also need an VDR that provides detailed analytics on user engagement and activity. This is not something board room that traditional cloud storage applications typically offer, and is a critical tool to have in your VDR arsenal to improve productivity and communication during difficult projects.

Finally, the best VDR software can also provide you with professional and knowledgeable client services representatives who understand your specialized business processes and have previous experience in supporting projects like yours. They can ensure that your project runs smoothly. And if things do go wrong, they will get you back up and running ASAP. If you’re searching for the most effective VDR solution, be sure to select one that offers in-app telephone and email multilingual support, as well as client service representatives who can assist you in your chosen language, and helpful product videos that to answer common questions.