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Online board meetings are an online meeting that requires the use of an effective video conferencing software for holding meetings. These meetings are conducted from home or other locations with internet connectivity. They provide many benefits, including greater nonprofit governance and more efficient meeting times and expanded participant diversity.

The first thing to keep in mind when using online board meeting is to double-check with the mission-driven group or business you are a part of as well as local laws and regulations regarding these types of meetings. Generally speaking, they are forbidden by the internal policies of certain mission-driven companies and organizations, and could also be illegal in certain states or regions.

Before a virtual meeting, participants should make sure that their equipment (computer, headsets, microphones) is functioning properly. The person who is organizing the meeting should draft an agenda and invite everyone to join. Attach a copy of the invitation to the calendar to ensure that everyone has access to it and add notes, feedback or any other remarks prior to the date. This will make the meeting easier and increase participation.

Board members should adhere to the rules of an online meeting during the meeting by turning on their camera and only speaking if they are called upon. The board chair can also request volunteers to lead the discussion and then appoint as a notetaker. Lastly, the board chair should use quick check-ins to make sure that all attendees are linked up and on the same page.

It is crucial to follow-up on any deadlines or action items that were given in person or are listed on the board platform. This will encourage accountability and allow board leaders to contact any members who aren’t in compliance in their duties.