In the not-so-distant past, storing or sharing documents required an extraordinary amount of coordination and a lot of paper. To keep up with the paperwork, filing clerks, couriers and fax machines were frequently used. And when you consider how many trees had to be cut down for all that paper, the environmental impact was enormous.
Document storage and distribution software boosts efficiency and productivity at work by eliminating the manual processes involved in sharing and storing documents and files. It consolidates documents and enables users to search for and access the most current version. This reduces time spent working and also helps businesses adhere to the regulations.
The best document management software provides a wide range of advanced tools that can improve collaboration and speed up workflows. Secure storage of files, automatic document synchronization once back online, and group folders with an extensive control of permissions for different stakeholder groups are all essential. Find a powerful search engine that delivers relevant results quickly.
FileHold, DocuWare and Q-Pulse are among the most popular document management software. These services are available in cloud or on-premise versions and include a range of features to streamline document storage and distribution. FileHold for instance, provides a central repository that is safe and secure, with extensive search capabilities as well as document workflows that allow you to review and decide on documents. It also provides the white-labeled client portal with automated document routing and superb version control, ensuring that your colleagues and clients have access to the most up-to-date versions of files.
