Before the pandemic hit, many boards had been planning to go digital. It’s therefore even more important to communicate well when you’re not in a face-to-face setting. Some of the methods that work in face-to-face meetings may not be applicable to virtual communication. However some minor changes can make a huge difference.
Set up a schedule for video calls or emails. A schedule will prevent members from being behind on messages and ensure that they are checking their emails regularly, regardless of whether or not it’s a meeting day.
Make use of video conferencing or screen sharing to give your board members the full experience of in-person collaboration. These tools enable audio and visual communication, which is essential for building trust among your team members.
Make sure you assign an individual to take notes during your meetings. This person should be able keep a record of all motions verbatim. This includes who made the move and how it was then seconded.
Using a whiteboard software which provides real-time markup lets your virtual coworkers to feel more connected to your group. Freehand is a favorite choice because it allows users to draw using markers on a whiteboard. It also offers a group chat option. It’s not able to share files or documents however, so if you’re looking to communicate via audio, visual or textually outside of the board, you’ll need a different app. Mural is a different alternative. It is an advanced whiteboard that comes with features and is suited to teams of any size. It can also be integrated with other apps.
